The aim of this document is to outline the guiding principles that govern the funding by CETA of strategic projects.

The objective of this policy is to ensure the efficient and effective management and disbursement of project funds, with an ongoing evaluation of the achievement of theses and strategic skills development goals of the sector as identified in the Sector Skills Plan.

	To ensure that all projects have clearly and effectively communicated goals and guidelines.
	To ensure that all proposals are recorded, evaluated and processed timeously and efficiently.
	That all projects embarked upon have sufficient evidence of feasibility in the achievement of the stated goals.
	That all projects are continually reviewed and evaluated.
	That the funding requirements are not for current capacity maintenance or capital expenditure.
	That all expenditure relating to grants complies with the provisions of the Skills Development Act (Number 97 of 1998); Skills Development Levies Act (Number 9 of 1999) and the regulations pertaining to these Acts.

With the objective of ensuring that the strategic goals and objectives of the sector are achieved, the policies of CETA are:

Furthermore, the management and disbursement of project funds shall be constrained to the available budget and no project will be accepted or promised against if the funds are not available to achieve this.

Every project embarked upon and funded by CETA must have its own project manager or project management team to ensure delivery of the objectives of the project. The person/team will, however, be accountable to CETA for the CETA funds spent and CETA objective agreed on. In order to achieve these outcomes effectively and efficiently, a number of policies and procedures must be adhered to. These are as follows:

Within an implementation process, clear lines of reporting and the requirements from CETA must be agreed upon and documented (either in the MoU, MoA or contract or in the minutes from an implementation meeting). It is the responsibility of the CETA Project Manager to ensure that the MoU. MoA or contract or agreed procedures are adhered to and effectively managed.

Should it become apparent to the Project Manager at any stage that the Mou, MoA or contract is not being adhered to; the procedures documented in the QUALITY ASSURANCE MANUAL must be initiated and followed through to conclusion by the CETA Project Manager.

No unauthorized expenses up to seven (7) working days after the letter is send and CETA will pay no authorized or unauthorized expenditure after that date. This must be explicitly stated in the Mou, MoA or contract.

The CETA Project management Unit will ensure that regular updates and reports on the funded projects are submitted to EXCO meeting regularly.

A process of cancellation may also be initiated by the Project Manager/Team of the funded project as per the agreement reached with the MoU, MoA or contract. The following policies and procedures will apply:

It is the policy of CETA that every project must be formally closed. The purpose of the final closure meetings is to discuss any final activities of documentation that must be completed and to review the project with the project manager/team. The minutes from final meetings, together with a formal evaluation by the Project Manager must be completed within 2 weeks of the closure meeting. The report must explicitly consider the following items:

For CETA to effectively learn from previous experience, a formal evaluation process is necessary. This must be completed at the end of every project in accordance with the agreed project evaluation process. The recommendations and lessons learnt through the project will be considered by the EXCO members and tabled in the minutes of the meeting for future reference and kept on file with all other project details. All new projects conceptualized must, at the point of conception, review past projects of a similar nature to assess the lessons learnt through the project.